Commercial Administrator - Bristol

Avon, England • Negotiable dependent on experience • Permanent • UK Construction Jobs

Commercial Administrator wanted to assist the Commercial team of a large new homes developer with all administrative support - Bristol
 
Thatchers are searching for an experienced Administrator to join a well-established regional developer based in Bristol. You will be setting up, managing payments supporting the Commercial, Procurement and Financial teams with all administrative requirements. This opportunity offers diversity and challenges at times so you will need to be confident in your abilities and able to learn new processes where needed. 
 
Key Responsibilities:
  • General administration duties and support to the commercial team.           
  • Liaise with sub-contractors by phone, e-mail and in writing regarding payment applications.
  • Process the subcontract payment release as per the subcontract payment run timetable.
  • Deal with payment query inquiries.     
  • Working alongside the finance department with internal/external audits.
  • Manage audits with information provided by the sustainability department.
  • Carry out general payment control activities such as photocopying, scanning, filing, quality checking.
  • Champion team compliance with document management policies and procedures.
  • Effectively communicate payment management problem areas to the commercial team where necessary.
  • Generate document control reports as required
  • Liaise with finance regarding subcontract payments making sure we have passed over all correct information.
  • Process purchase orders when required by surveyors.   
  • Raising and entering purchase orders in COINS.
  • Supporting material buyer with material procurement.
  • Administration of purchase order uplifts process.
  • Maintaining and updating insurance records for the supply chain.
  • Issue and recording of payment notices.   
Knowledge & Experience:
  • Having previously worked in a development or construction company is desirable
  • Proficient in Microsoft Word, PowerPoint and Excel
  • Efficient and professional approach with the ability to multi-task
  • Strong communication, organisational and time management skills
  • Able to work as an individual and as part of a team
  • Create templates and track documents
  • Previous use of COINS would be an advantage
About you:
  • A self-motivated self-starter.
  • Excellent planning and organization skills.
  • Able to maintain composure and operate effectively in a pressurized environment.
  • Able to communicate effectively and keep all team members informed.
  • Able to multi-task and work under pressure
  • Confident on the phone.
  • Enjoy learning new skills.
  • Good verbal and written communication skills.
If this is of interest to you, please get in touch! Click 'apply' or alternatively call Fiona on 0117 934 9555 for a confidential discussion of this opportunity.

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