Commercial Administrator - Bristol

Avon, England • Negotiable dependent on experience • Permanent • UK Construction Jobs

Experienced administrator/ Account Clerk wanted! Assisting the Commercial team with all administrative support - Bristol
 
Thatchers are searching for an experienced Administrator to join a well-established regional developer based in Bristol. You will be setting up, managing payments supporting the Commercial, Procurement and Financial teams with all administrative requirements. This opportunity offers diversity and challenges at times so you will need to be confident in your abilities and able to learn new processes where needed. 
 
Key Responsibilities:
  • Process contract and variation sub-contract orders.             
  • Liaise with sub-contractors by phone, e-mail and in writing regarding payment applications.
  • Compile VAT Invoices for payments.
  • Check all valuations prior to payment run to make sure VAT has been coded correctly.
  • Process the subcontract payment release as per the subcontract payment run timetable.
  • Filing processed payments
  • Deal with payment query inquiries.     
  • Produce a monthly vat report from finance & chase VAT invoices for any payments.     
  • Technical and Commercial uploads of costs in Experience processing invoices for payment, VAT payments
  • Following up subcontractors when insurance or health and safety documents have expired.
  • Working alongside the finance department with internal/external audits.
  • Manage audits with information provided by the sustainability department.
  • Processing clerical duties.
  • Co-ordination of service charge packs.
  • Carry out general payment control activities such as photocopying, scanning, filing, quality checking.
  • Champion team compliance with document management policies and procedures.
  • Effectively communicate payment management problem areas to the commercial team where necessary.
  • Provide practical help and the first line training support to team members.
  • Generate document control reports as required
  • Liaise with finance regarding subcontract payments making sure we have passed over all correct information.
  • Process purchase orders when required by surveyors.      
Knowledge & Experience:
  • Previous office administration experience is essential.
  • Experience processing invoices for payment, VAT payments
  • Experience of setting up and using electronic document management systems.
  • Ability to keep clear and accurate records and reports.
  • Ability to use computers and rapidly input data and retrieve records and information.
  • Some knowledge of construction practices and standards.
  • Good writing, analytical and problem-solving skills.
Skills:
  • Good working knowledge of Microsoft Excel & Word and database software must be a superuser of Excel
About you:
  • A self-motivated self-starter.
  • Excellent planning and organization skills.
  • Able to maintain composure and operate effectively in a pressurized environment.
  • Able to communicate effectively and keep all team members informed.
  • Able to multi-task and work under pressure
  • Confident on the phone.
  • Enjoy learning new skills.
  • Good verbal and written communication skills.
If this is of interest to you, please get in touch! Click 'apply' or alternatively call Fiona on 0117 934 9555 for a confidential discussion of this opportunity.

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