Executive Personal Assistant - Bristol

Avon, England • Negotiable dependent on experience - highly competitive • Permanent • UK Construction Jobs

Thatcher Associates have a brand new Executive Personal Assistant opportunity with a regionally based company in Bath.

A reputable regional business within the property sector is searching for a highly experienced Personal Assistant to support one of the senior executives of the business. As the Executive Personal Assistant, you will be overseeing administrative duties and implementing procedures when needed. You will be involved in day to day preparation of meeting packs and documentation along with relevant research and figures on projects as and when required. As the Executive PA, you will be required to handle highly confidential information and paperwork with the upmost discretion due to this previous Executive Personal Assistant experience is essential.

Job Description:
  • Deal with incoming telephone calls, assisting as appropriate to ensure that inquiries receive a response from an appropriate member of the team.
  • Organise and coordinate meetings and events as directed by the team, including venue and catering arrangements, preparation and distribution of papers/packs and on occasions minute-taking.
  • Liaise closely with all members of the team acting as a channel for information between team members. 
  • Supporting the Senior Executive as required i.e. reception, post duties, minute taking etc.
  • Full-time role - Monday to Friday.
Key Responsibilities:
  • Diary coordination and management 
  • Make travel and accommodation arrangements
  • Prepare papers for diary engagements
  • Type, format and proofread correspondence, reports, confidential documents, minutes and PowerPoint presentations
  • Answer incoming calls
  • Reconcile Expenses
  • General administration and organization of workload
  • Provide administrative support to all members of the Investment Team, including general administration, meeting arrangements, travel, and accommodation; and managing incoming/outgoing correspondence
  • Proofreading and checking typesetting/formatting on project documents (primarily in Word, Excel or PowerPoint) and conducting basic market research when required
  • Organise, update and maintain filing and data management systems for the team including electronic and paper files; develop and implement new systems and procedures to enhance the day-to-day running of the department.
Knowledge, skills, and experience required:

▪ NVQ Level 2, GCSE’s or equivalent qualifications or equivalent experience
▪ Good knowledge including Microsoft Office including Outlook, Word, Excel & PowerPoint
▪ Excellent communication skills 
▪ Able time management 
▪ Ability to meet deadlines.

How to Apply:
If you think this opportunity is right for you and you want to know more please click on the 'apply now' button and submit your CV. Alternatively, you can contact Fiona Corbett for a confidential chat on - 
0117 934 9555.

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