Experienced Document Controller - Somerset

Somerset, England • £35,000 - £45,000 Basic • Contract • UK Construction Jobs

Thatcher Associates are working alongside an regional construction project management consultancy who has started their search for an experienced Document Controller to support their technical, operational and clients workforce on all aspects of Document Control.

The Role: 

You will be completely responsible for all document control support for the internal technical design and operational teams. As Document Controller you will be the organisation of project documents on up-and-coming schemes assisting on major multi-million-pound schemes. This is a office based position in Somerset that will be going on for at least 2 years. You will be coordinating with the various departments within the company and external consultants ensuring that documents are kept in the right location and are accessible to the relevant parties.

About you:
  • Background or working knowledge of Major Infrastructure projects /Engineering/ Electrical Background (Planning to Asset Realisation).
  • You will have strong organisational skills and will have previous experience working with effective filing. You will also have the ability to monitor and evaluate systems and to look for possible improvements.
  • Good communication skills are also key - you will be required to coordinate information from various departments. 
  • A willingness to learn new skills, you will be working alongside a technical team and as such, they will be looking to train you on relevant design software to ensure you understand the basic uses.
Main Responsibilities:
  • Setting up project filling systems;
  • Maintain electronic and hard copy filing systems;
  • Checking the quality of documents;
  • Monitoring portals and downloading and printing tender documents and clarifications;
  • Preparing enquires for subcontractors providing relevant drawings and paperwork;
  • Monitoring processes;  
  • Producing listings;
  • Taking and circulating meeting minutes; 
  • General clerical duties including typing, photocopying and binding documents;
  • Open, sort and distribute incoming correspondence/post;
  • Handle requests for information and data;
  • Answering telephone and directing calls;
  • The ideal candidate will be an expert in organisation and prioritising workload, with a good attention to detail and interpersonal skills to work effectively in a team. 
Previous Experience or skills required: 
  • Excellent understanding of computer filing and ideally have good experience with external IT  collaborations systems.
  • Previous track record of working a Document Controller on large development/ construction projects.
  • Have extensive knowledge of SharePoint and Office 360.
  • Aiding consultants on their use/implementation of Viewpoint;     
  • Good organizational skills;
  • Experience working with a main contractor or developer is preferable;
  • High attention to detail while working accurately under pressure;
  • Excellent IT skills;
  • Good written and spoken communicative abilities;
  • Able to give direction when needed;
  • Diary management.
Qualifications:  

The role requires a minimum of GCSE’s (A-C)/S  grades (1-3) including English. Ideally, you will have a degree or a Higher National Diploma in a relevant subject for this area but this is not mandatory.
 
If this is of interest to you, please get in touch! Click 'apply' or alternatively call Fiona on 0117 934 9555 for a confidential discussion of this opportunity.

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